DUTIES: The essential functions or duties described below are the primary functions and duties of the position. There may be other types of work that may be performed, and the omission of a particular duty or function does not exclude that duty or function from the position provided the duty or function is similar in work, related to the work or logically assigned to the position.
Performs work of a difficult and responsible nature in directing and supervising the operation of the Purchasing division of the Finance department, which is the City's central agency for purchasing all supplies, materials and equipment; promulgates the policies of the City Purchasing Ordinance in conjunction with the Chief Administrative Officer, City Attorney, Finance Director and the Board of Public Purchases; and maintains and coordinates processes and systems for purchasing all goods and services used by the City. Performs related work as required.
TYPICAL TASKS OR ASSIGNMENTS: Reviews and approves purchase requisitions with Purchasing Buyers and Assistant Purchasing Agent after review for quantity, supplier, product specifications, cost, funding source, etc.
Prepares, receives, and opens sealed bids within established time frames, and assesses the qualifications of potential vendors as part of the bid review process. Reviews proposed purchases to determine if the competitive bidding process should be waived to ensure the health, safety, and welfare of the City, or where competitive bids would be impractical or impossible, and ensures that Quality-Based Selection processes comply with City rules. Collaborates with contracting officers in the development of requests for proposals, bid specifications, public advertisements for bid solicitation, and certain other purchases that require multiple vendor quotes. Collaborates with contracting officers to identify potential vendors, and to identify, locate and learn about goods and services that meet the City’s business needs. Identifies opportunities to utilize cooperative purchasing agreements to reduce costs to the city and coordinates multiple vendor bids for frequently purchased goods and services. Identifies ways to enhance the efficiency and effectiveness of purchasing procedures according to current industry best practices, and reviews and comments on proposed purchasing policies or rules prior to adoption by the Board of Public Purchases. Ensures the protection of confidential data, and that all records of purchases and related activities are retained in accordance with City of Bridgeport and State of Connecticut guidelines for the retention of public records. Collaborates with and coordinates meetings of the Board of Public Purchases as a subject matter expert in purchasing policies and procedures. Works with the City Attorney’s Office regarding legal matters related to purchasing, contracts, and vendor management.
Advises and assists departments in resolving issues with purchases, bidders, and vendors. Directs staff in reviewing specifications, preparing bid documents, qualifying suppliers, analyzing bid and quote responses, and selecting vendors based on best value. Monitors the completion of work performed by department staff to ensure adherence to timelines and schedules for the department's work. Provides consultation and guidance to staff regarding appropriate courses of action to resolve unusual, sensitive, or complex problems. Prepares a variety of documents (e.g., emails, memos, letters, statistical and narrative reports, etc.) to answer questions, obtain information, and document findings, decisions, and recommendations using word processing, email, spreadsheet, and database programs.
This job description is not, nor is to be intended to be, a complete statement of all duties, functions, responsibilities, and qualifications which comprise this position. The above is intended as a general summary only. You should not rely on it as a complete or binding explanation. This summary is subject to the reasonable discretion of city management. This summary does not constitute a contract of employment, express or implied, between the applicant or employee and City of Bridgeport. This is an informational guide and is subject to correction of any information which may have been inadvertently misstated.
Bachelor’s degree in business, finance, public administration, or related field, with a minimum of five (5) years of professional experience in purchasing, of which a minimum of two (2) years shall have been at a supervisory level.
Associate degree in a related field, with a minimum of seven (7) years of professional experience in purchasing or related finance position, of which a minimum of three (3) years shall have been at a supervisory level.
Municipal government purchasing experience
Must pass medical physical including drug screen. Must pass criminal background check. Candidates can be disqualified based on an unacceptable criminal/work history
SALARY AND BENEFITS
$122,911.00 - $139,608.00* per year. Salary for this position is established per Bridgeport Municipal Ordinance 2.36.010. This position includes a comprehensive benefits package. This summary provides a brief overview of the benefits available to regular full-time municipal employees; depending on the employee group some of these benefits may include: retirement pension administered by CMERS (Connecticut Municipal Employees Retirement System), health insurance (medical, dental, vision, prescription), life, disability, paid leave, paid holidays, 457(b) deferred compensation plan (employee paid), and other voluntary employee paid benefits.
* subject to change upon ratification of Bridgeport City Supervisors Association union contract
SUBJECTS OF EXAMINATION: The examination will utilize an assessment center format, which may consist of any combination of the following: group exercises, in-basket exercises, interaction simulations, presentation exercises, fact-finding exercises, written exercises, job knowledge questions, structured oral interview, etc. Those candidates who participate in and pass the examination will be ranked on a hiring list which will be used to fill the position.
APPLICATION PROCESS: Submit an application for examination and a resume via email to COB.Exams@BridgeportCT.gov before 11:59 p.m. February 29, 2024 (the application deadline date). Please include "Purchasing Agent Examination" in the subject line.
Reasonable Accommodations: The Civil Service Commission will provide reasonable accommodations for persons with a disability to take an examination. If you need a special accommodation you must request it in writing and provide proof of the disability.
Veteran Preference Points: Veteran Preference points will be awarded in this examination to eligible candidates in accordance with the applicable laws and the Bridgeport City Charter. To apply for veteran preference points, candidates must provide a copy of their DD-214 and complete Civil Service Form 2015, which can be obtained from the Bridgeport Civil Service Office.
Residency points: Residency points will be awarded in accordance with Civil Service Rule XV for those who apply and qualify for those points.
Note: If you are having issues with the application process or need additional assistance with your application, please contact the Office of the Civil Service Commission at (203) 576-7103 or email us at COB.Exams@BridgeportCT.gov
OFFICE OF THE CIVIL SERVICE COMMISSION
City Hall, 45 Lyon Terrace, Room 106 Bridgeport, Connecticut 06604