Deputy City Clerk Administrator/City of Santa Cruz
City of Santa Cruz
September 28, 2018
Santa Cruz, California
($5,191 - $7,026/ Monthly
Full Time - Experienced
DEPUTY CITY CLERK ADMINISTRATOR ($5,191 - $7,026/ Monthly)
Under the general supervision of the City Clerk Administrator, performs complex and responsible administrative and technical assistance in the office of the City Clerk Administrator, acts as recording secretary to the City Council and Successor Agency; manages the planning and organization of the activities of the citywide records management program, assists with problem solving, developing organizational priorities and objectives of the city clerk division and performs related work as required.
To apply, submit completed City of Santa Cruz application form and response to supplemental questions by 10/25/18 at 5pm.
Filing and records systems management including laws related to records retention and disposition.
Contract administration practices.
Basic principles of office project management including budgeting.
Practices and procedures of boards and commissions.
Organization and function of city government.
Fair Political Practices Commission (FPPC) regulations and guidelines pertaining to statements of economic interest for Council members, city employees and city advisory bodies.
FPPC regulations and guidelines pertaining to election activity and campaign financial disclosure statements.
Brown Act, Public Records Act, and Political Reform Act.
Proper grammar, spelling, punctuation and business correspondence format.
Principles and practices of supervision
Effectively develop and coordinate office systems, staff and workloads and work under pressure to meet legal deadlines.
Effectively compose correspondence and routine administrative reports.
Typing speed of 55 wpm.
Efficient note taking and accurate transcription.
Highly organized with the ability to multi-task.
Independently conduct informational research and assemble relevant information and data.
Review and learn the City Municipal Code by the end of the probationary period.
Interpret and apply administrative policies and procedures.
Handle shifting priorities with adaptability.
Effectively organize, direct and review the work of others.
Maintain confidentiality of sensitive information and personnel issues.
Establish and maintain effective working relations with city staff and officials, outside agencies and the general public.
Maintain complex records, summarize written material and interpret a variety of documents including contracts and ordinances.
EDUCATION AND EXPERIENCE Any combination of education and experience that provides the above knowledge, skills, and abilities combined with any required licenses or certificates is qualifying. A typical way to obtain the required qualifications is to possess the equivalent of the following:
High school diploma or equivalent; and
Five years increasingly responsible clerical experience some of which includes supervisory responsibilities and supporting Boards and/or Commissions
Successful completion of two years of college-level course work in Business or Public Administration, or a directly related field; and
Two years of responsible clerical experience including some supervisory responsibility and some experience working with Boards and/or Commissions
Successful completion of the Certified Municipal Clerk program within four years from date of hire.
Possession and continued maintenance of a valid California driver's license and a safe driving record.
Successful commission as a notary public within one year of hire.
Experience in a City Clerk's Office or Clerk of a Board or Commission
Completion of a Certified Municipal Clerk certification
Completion of a minimum of 1 course certificate in each of the following areas: Brown Act, Public Records Act, and the Political Reform Act from any of the following agencies: International Institute of Municipal Clerks, City Clerks Associate of California, or the League of California Cities OR
Completion of the City Clerks Associate of California Nuts and Bolts program
Internal Number: 19-028
About City of Santa Cruz
The City of Santa Cruz is the third largest employer in Santa Cruz. City paid benefits include medical, dental, vision, basic life insurance, long-term disability and an Employee Assistance Program. The City supports employee health and wellness! City employees can participate in a variety of free healthy and fun lunchtime activities, including yoga, meditation and walking.
BACK TO TOP
NLC Jobs Online is Just One of the Benefits.
Discover what else NLC Membership has to offer!
The job you are trying to reach from was originally posted at NLC Jobs Online.