The City of Madison Common Council is seeking a Chief of Staff to facilitate effective decision making, coordinate the execution of strategic initiatives and to manage the Common Council Office. Consistently ranked one of the best places to live in America, Madison offers all the amenities of a large city without all the hassle. Not only is Madison the state capital and home to the state flagship university, it is a thriving city that invests in talent, research, jobs, and culture. Nestled between two lakes, with a total of five lakes within the city's vicinity, Madison is a naturally beautiful city with a variety of outdoor activities for every season. The city facilitates a range of cultural events year-round and takes advantage of its many parks for art, food, and musical festivals.
The Chief of Staff is a professional, managerial, and supervisory position responsible for the strategic management of the Council Office and staff, including developing staff and program level strategies, setting priorities, problem solving and providing leadership to ensure optimal support for Alders in the execution of Alder initiatives and responsibilities. The incumbent will provide expert consultation and support in the analysis of City policy and will provide assistance to individual Alders in navigating City legislative and administrative processes and procedures. Reporting to the Common Council Executive Committee, under the direct supervision of the Common Council President, the incumbent will build relationships and serve as a communication and policy liaison between the Common Council Office, the Mayor's Office, City managers and staff, and the general public.
Please submit a resume and cover letter with your application materials. Your materials should include information regarding your experience in building relationships with various partners-both internal and external, your experience working in a government setting, your experience in setting priorities, and your experience in policy development.
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
Policy Development, Analysis, and Implementation
Review the policy analysis of Council Office Staff, identify areas for improvement, and facilitate the movement from policy analysis to Common Council action.
Suggest resolutions or ordinance modifications where appropriate.
Maintain a neutral position on policy decisions while providing expert advice and consultation to Alders on a wide range of highly complex, sensitive, and confidential topics.
Work with the Mayor's Office, City departments, community organizations, and other entities where tact, persuasiveness and judgment must be exercised to reach an objective or maintain goodwill.
Assist council members in navigating City legislative and administrative policies and procedures.
Work with City Department Heads and Managers to determine the impact of legislative decisions on City operations and report the impacts to Council.
Provide independent analysis of budget items, suggest alternatives, provide analysis to the Executive Committee, and develop summaries and updates of the status of budget amendments.
Review City programs and provide analysis at the direction of the Executive Committee.
Perform or manage special projects.
Strategic Management of Common Council Office Operations
Oversee all aspects of the Common Council Office, including planning and organizing work and resources to ensure the highest level of service possible.
Analyze and modify organizational structures and work flow to improve efficiency, creativity, and accountability.
Supervise, plan, organize, coordinate, assign and evaluate the work of Council Office staff.
Establish and implement operational policies, goals and objectives for the department within guidelines provided by the Executive Committee, and assure departmental operations are carried out.
Facilitate and lead the hiring, coaching, training, engagement, and development of Council Office staff to allow staff to reach maximum potential and performance.
Work with City Staff and the Executive Committee to ensure the deployment of effective tools and practices to allow Alders to fulfill duties and responsibilities in an efficient and effective manner.
Work with Council Office Staff, City Staff, and Alders to resolve problems, identify areas for improvement, facilitate change, and take corrective action when necessary.
Demonstrate a commitment to the City's racial equity and social justice initiatives (RESJI).
Participate in and help lead city-wide and agency efforts toward implementing RESJI principles.
Provide supervision of staff in a manner consistent with recommendations and best practices outlined by the City's employee engagement and equity initiative.
Common Council Office Communications
Attend Common Council, Executive Committee, Department/Division Head, Finance Committee, and other meetings at the direction of the Executive Committee to ensure appropriate communication and the free flow of information between the Common Council, Mayor's Office, and City Staff.
Ensure appropriate communication with various City Managers on a regular basis to discuss council priorities and communication of City and agency goals, initiatives, plans, and policy related issues.
Work with the City Attorney's Office and IT to ensure timely and appropriate responses to community inquires and public information requests.
Respond to requests from the media and develop press releases at the direction of the Council President and/or the Executive Committee.
Review and prepare a variety of correspondence and reports for Alders at the direction of the Council President and/or the Executive Committee.
Make presentations to the Common Council and various committees.
Perform other duties as assigned.
Four years of related experience in policy development and advocacy.
Possession of a Bachelor's degree in public policy, public administration, journalism, finance, urban studies, or a related field.
A Master's degree in public administration, urban planning, political science, public policy, or related, or a law degree may be substituted for 2 years of experience
If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:
4 years experience in applying the following:
Understanding of government operations.
Familiarity with the following:
The functions, organization, procedures, law, ordinances, and regulations involved and related to the activities of municipal departments and how they relate to the Common Council Office.
Ability to use computer software applicable to the duties of the position.
Ability to evaluate complex policies and recommend effective changes.
Ability to communicate complex policy proposals and results to policy makers using oral presentation and written communication skills.
The City of Madison strives to provide exceptional customer service to all its citizens and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.
For the complete list of the knowledge, skills, and abilities, please reference the Common Council Chief of Staff classification specification on-line at:
This position works directly with elected officials, city managers, and other city staff and functions in an environment of sensitivity and political issues. The incumbent must be available to attend evening meetings of committees, boards, and public hearings.
This position will work under the terms of a 5 year employment contract. One condition of the contract will require the incumbent to establish residency within the City of Madison in a defined timeframe.
This position will be working in a regular office environment, using standard office equipment, such as a computer, telephone, copier, etc.
As an employer, the City of Madison places a strong emphasis on customer service and strives to provide a working environment where: Engagement and equity are supported; Diversity and differing opinions are valued; Teamwork and open and honest communication are encouraged; Meeting customer needs through quality service is a common goal; Creativity is encouraged; Continuous learning and improvement is fostered. Come be a part of the team!